Member (Technology), Postal Service Board, Shri. B V Sudhakar issued a circular D.O No:46-2/2013-Tech dated 19.01.2016 where in clear instruction has been included in connection with bandwidth usage and unnecessary usage of outside email clients.  Following are the content of above said circular.

The original circular of Member (Technology) is shown below this post.


  1. A number of references are being received from the Circles regarding inadequacy of bandwidth and the need for up gradation. We are in the process of setting up a system so that bandwidth availability does not affect performance adversely. We have also upgraded the bandwidth of the Data Centre so as to provide greater speed during transfer of data.
  1. Upon analysis, I find that a number of factors lead to unnecessary consumption of bandwidth which can easily be avoided. An important process that can effectively reduce consumption of bandwidth is Active Directory. The CSI Vendor, TCS has created more than 1.36 Lakh Active Directory users and details have been shared with the respective Divisions. It has been noticed that users are however, logging into the systems with local login credentials. It may be ensured henceforth that all the users login with Active Directory user id only.
  1. As a part of IT modernization project, Department of Posts has developed its own e-mail system. India Post e-mail id of all Group A, Group B and Heads of all the Offices have been created It is noticed that some of the offices are still using public email id like Gmail, yahoo mail etc. instead of the Indi Post email id. Mr. Niranjan Kumar( may be contacted for any issues relating to e-mail IDs.
  1. I request your compliance on the above two issues by 15th February, 2016. It may be noted that thereafter users not Jogging in with Active Directory will not get internet access and all public email ids will be blocked.

Any matter that may need Directorate’s intervention may be escalated to the Technology Division. I will be closely monitoring the issue and request full compliance by 15th February, 2016. We must aim at optimal utilization of bandwidth, rather than unsustainably increasing bandwidth.